Thayer School of Engineering at Dartmouth seeks an experienced, committed, and collaborative professional to serve as the next Registrar. The Registrar maintains the highest standard of accuracy, security and privacy of student records, and keeps abreast of regulations and best practices in compliance with federal law, state law, and accreditation agencies. The Registrar oversees, advises on, and maintains all activities of the Thayer School of Engineering’s academic calendar and students’ academic records, ensuring the highest quality and responsive service to students and faculty. They are responsible for student enrollments, degrees awarded, and academic eligibility for various internal and external audiences. They provide critical leadership and guidance to faculty and students in the areas of academic policy, enrollment, and course information. The Registrar also regularly communicates and collaborates with colleagues across Dartmouth and optimizes available technologies to automate and ensure efficient processes and accurate information.
Major areas of responsibility include:
- Directs and implements the registration process for all Thayer Bachelor of Engineering and graduate students.
- Advises the faculty and the Dean on proper application of relevant policy and procedure; informs of and explains the application of precedent relevant to specific issues.
- Partners with the Associate Dean and faculty to establish course schedules and teaching assignments that meet faculty and student needs.
- Compiles and disseminates the academic calendar and term schedules.
- Manages student information, including: collection of grades, academic standing, verification, and release; tracks incomplete grades and follows up as necessary.
- Assembles and prepares information needed by faculty prior to voting on student eligibility for graduation and student admission to PhD candidacy.
- Collects and inputs course objectives for each course, each term as part of the Accreditation Board of Engineering and Technology (ABET) requirements.
- Maintains an accurate and up-to-date course catalog, including course descriptions, for both internal and external audiences.
- Administers course evaluations and disseminates results to the Dean and Academic Directors.
- Coordinates textbook ordering and posts in Banner in compliance with the Higher Education Opportunities Act’s Textbook Information Provision.
- Verifies alumni degrees and related information to entities requesting the information and certifies current student enrollment.
- Reserves all classrooms and coordinates curricular activities.
- Coordinates with others at Thayer to organize the annual Thayer School Investiture Ceremony. Leads the preparation and presentation of diplomas for Thayer graduates.
- Represents the Thayer School on the Dartmouth College Commencement Committee.
- Leads interdisciplinary working groups/project teams in effort to create more efficient and effective processes related to student academic records and course planning.
- Represents Thayer on campus project working groups, including information technology projects.
- Provides insight on opportunities for system improvements and input to system projects; participates in testing of system changes.
- Responds to student inquiries in a timely manner.
- Monitors student progress against curriculum requirements, notifies students of deviation/non-compliance and potential consequences, advises on rectifying action needed.
- Reviews program plans for students completing in a given term and provides notice of deficiencies to students.
- Communicates schedules and school policies to non-Thayer students who are taking or auditing Thayer courses.
Remaining Current on Trends and Innovations
Gains knowledge of and shares insights into pertinent trends and innovations through participation in peer networks and associations, and attending and representing Thayer at conferences and seminars.
Bachelor's degree is required; Master's preferred with a minimum of five (5) years of experience in academic administration and the competencies that have demonstrated:
- Proficiency in utilizing and optimizing information systems is required. Experience in working with a large-scale integrated student administrative system, preferably Ellucian Banner.
- Highly developed organizational and communication skills.
- Excellent judgment and critical thinking skills and the ability to manage complex and/or confidential issues involving diverse constituents and stakeholders.
- Ability to inspire trust and work collegially with staff, faculty members, school and campus officers, administrators, and students.
- Demonstrated adaptability to meet changing demands, including the ability to be flexible and available to leadership, faculty and staff on an as-needed basis.
- Proven accuracy and attention to detail in managing multiple initiatives and priorities, along with experience in simultaneously implementing projects and events across multiple timeframes.
- Expert computer skills with proficiency in Google Docs/Sheets, Microsoft Excel and data manipulation.
- Strong project management and planning skills, including the ability to handle multiple projects simultaneously in a complex environment.
- Understanding of and familiarity with current trends and regulations in the registrar field and experience in the effective use of academic records management technologies.
- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
How to Apply
Interested candidates should send, as two separate documents, a resume and a letter of application that relates skills, abilities, knowledge, and professional experiences to the stated qualifications for the position and notable achievements. The packet should be sent to Megan Spelman at firstname.lastname@example.org.
Confidential inquiries may be made by contacting Megan Spelman by email to Megan@wspelman.com or by telephone at 585-366-4329. Recruitment is underway and will continue until the position is filled.
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.